Company Secretary Trainee Jobs in Delhi | Chaitanya Projects Consultancy Limited (CPCL) | Mayur Vihar Phase I, Delhi, India

Job Title: Company Secretary Trainee
Company: Chaitanya Projects Consultancy Limited (CPCL)
Job Location: Mayur Vihar Phase I, Delhi, India
Employment Type: Permanent, Full-Time
Work Mode: Work From Office
Monthly Salary: ₹15,000–₹25,000
Experience: Entry-Level / Trainee
Industry: Infrastructure Consultancy, Corporate Secretarial, Legal Compliance and Corporate Governance
Benefits: Health Insurance, Paid Time Off, Leave Encashment and Provident Fund

About CPCL – Chaitanya Projects Consultancy Limited

Chaitanya Projects Consultancy Limited (CPCL) is an Indian infrastructure consultancy organisation that provides professional services for infrastructure development and project planning. Its work includes areas such as techno-economic feasibility studies, Detailed Project Reports (DPRs) and infrastructure consultancy assignments.

The organisation operates in a project-oriented business environment where corporate documentation, contractual records, regulatory compliance and coordination between internal and external stakeholders can play important roles.

For aspiring Company Secretaries, this opportunity offers a combination of conventional company secretarial responsibilities and exposure to commercial documentation, real estate-related agreements, project tenders and corporate governance. The role also provides an opportunity to learn from the Company Secretary and legal team while developing practical skills in corporate law and regulatory compliance.

Job Overview – Company Secretary Trainee

CPCL is looking for a motivated and detail-oriented Company Secretary Trainee to support its Company Secretary and legal team in day-to-day secretarial, compliance and documentation activities.

The position is suitable for a candidate who has cleared the CS Professional Examination, possesses a basic understanding of the Companies Act, 2013, and wants practical exposure to corporate secretarial functions.

Unlike a role limited to routine statutory filings, this opportunity includes work across several areas, including Board and committee meetings, statutory registers, ROC and MCA filings, director disclosures, charge-related filings, audit documentation, real estate agreements and tender-related documents.

The selected candidate will also receive exposure to pre-listing and post-listing compliance activities relating to a listed entity, as stated in the job description. This can help the trainee understand how corporate governance and disclosure requirements operate in a regulated business environment.

Key Responsibilities

1. Board, Committee and General Meeting Documentation

• Assist in preparing notices, agendas, attendance sheets and supporting documents for Board of Directors meetings, committee meetings and general meetings.
• Prepare draft minutes of meetings under the guidance of the Company Secretary.
• Organise meeting papers and maintain appropriate records of decisions and resolutions.
• Circulate minutes for review and follow up on signing and completion.
• Help prepare documentation for meetings conducted through physical attendance or other permitted processes.
• Ensure consistency in dates, names, figures, references and other details across meeting documents.

2. Drafting Resolutions and Certified True Copies

• Assist in drafting Board resolutions and shareholder resolutions.
• Prepare certified true copies of resolutions for banks, lenders, government authorities and other stakeholders.
• Check that resolutions accurately reflect the relevant approvals and decisions.
• Support the preparation and organisation of corporate documents required for banking and commercial transactions.
• Maintain proper records of approved resolutions and related correspondence.

3. Maintenance of Statutory Registers and Corporate Records

• Maintain statutory registers, minute books and other company secretarial records.
• Assist in updating records relating to directors and key managerial personnel (KMP).
• Organise declarations, disclosures, resolutions and other corporate documents.
• Ensure that records remain accurate, accessible and properly documented.
• Assist in retrieving information required for audits, regulatory filings and internal reviews.
• Follow document management procedures while handling confidential corporate information.

4. Director Disclosures and Annual Declarations

• Assist in collecting and tracking director disclosures, including Form MBP-1 and Form DIR-8.
• Maintain records of annual declarations and other required disclosures.
• Follow up with relevant individuals for outstanding documentation.
• Check submitted documents for completeness and consistency.
• Help maintain trackers showing the status of declarations, approvals and pending compliance items.

5. ROC and MCA Statutory Filings

• Assist with annual and event-based filings with the Registrar of Companies (ROC) and Ministry of Corporate Affairs (MCA).
• Support preparation of forms such as AOC-4, MGT-7, DIR-12, DPT-3, MSME-1 and DIR-3 KYC, as applicable.
• Help compile the information and supporting documents required for statutory submissions.
• Track Service Request Numbers (SRNs), challans, filing acknowledgements and related records.
• Coordinate with internal departments to collect information required for filings.
• Assist in monitoring due dates and following up on pending statutory requirements.

6. Charge Creation, Modification and Satisfaction

• Assist with documentation relating to the creation, modification and satisfaction of charges.
• Support preparation of relevant charge forms, including CHG-1, CHG-4 and CHG-9, as applicable.
• Coordinate with banks and lenders for sanction letters and security-related documents.
• Help organise loan documentation, charge records and supporting approvals.
• Review documents for consistency and completeness before submission or internal review.
• Develop an understanding of how corporate borrowing and security arrangements connect with company secretarial compliance.

7. Compliance Calendar and Deadline Management

• Maintain a compliance calendar covering relevant statutory and internal deadlines.
• Send reminders to team members regarding upcoming filing dates and pending documents.
• Track the progress of assigned compliance tasks and escalate delays where appropriate.
• Maintain records of completed filings, acknowledgements and outstanding actions.
• Support the Company Secretary in monitoring recurring and event-based compliance requirements.
• Help ensure that compliance activities are organised systematically and completed within the applicable timelines.

8. Secretarial Audit and Internal Compliance Reviews

• Assist in preparing documents and information required for secretarial audits.
• Compile statutory registers, meeting records, filing acknowledgements and other supporting documents.
• Coordinate with auditors and internal teams to respond to information requests.
• Support internal compliance checks and documentation reviews.
• Help identify missing records, incomplete information or pending compliance items for further review.
• Maintain organised audit files and supporting evidence.

9. Pre-Listing and Post-Listing Compliance Exposure

The job description specifically mentions exposure to pre-listing and post-listing compliance activities relating to a listed entity.

As part of this exposure, the trainee may assist the team with relevant documentation, compliance tracking and regulatory research under supervision.

Potential learning areas include:

• Understanding corporate governance requirements relevant to listed entities.
• Tracking applicable circulars and regulatory updates issued by the Securities and Exchange Board of India (SEBI).
• Familiarity with relevant National Stock Exchange (NSE) and BSE circulars.
• Supporting documentation for corporate actions.
• Understanding the importance of timely disclosures, accurate records and regulatory reporting.
• Assisting with the organisation of compliance documents and records required for internal review.

The exact assignments will depend on the work allocated by the Company Secretary and legal team.

10. Real Estate and Commercial Documentation

• Assist with reviewing real estate-related documents from a compliance and consistency perspective.
• Support document reviews involving lease deeds and Common Area Maintenance (CAM) agreements.
• Check dates, defined terms, figures, party details and cross-references for consistency.
• Help organise agreements, supporting papers and related correspondence.
• Coordinate with internal stakeholders to collect missing information and resolve documentation gaps.
• Develop an understanding of how commercial agreements relate to corporate records and compliance requirements.

11. Tender and Consortium Bid Documentation

• Support the preparation and organisation of tender-related documents.
• Assist with documentation for consortium bids and public-sector or railway project opportunities.
• Coordinate with internal departments to collect corporate records and supporting information.
• Check documents for completeness, formatting consistency and accuracy.
• Help maintain records of tender-related correspondence and submitted documents.
• Learn how corporate documentation supports project proposals and commercial transactions.

12. Regulatory Research and Updates

• Track relevant amendments to the Companies Act, 2013, and applicable rules.
• Monitor relevant MCA notifications, circulars and regulatory updates.
• Review applicable NSE and BSE circulars and flag relevant developments for the team.
• Assist in researching company law, secretarial standards and corporate governance matters.
• Organise regulatory updates and supporting references for internal use.
• Help the Company Secretary identify compliance requirements that may affect the organisation.

13. Coordination With Internal and External Stakeholders

• Coordinate with management, finance, legal and other internal departments.
• Liaise with banks, lenders, auditors and the Registrar of Companies when required.
• Follow up on pending documents, approvals, signatures and information requests.
• Maintain professional written communication and organised correspondence.
• Support the Company Secretary and legal team with day-to-day administrative and documentation activities.

Required Qualifications and Eligibility

Candidates interested in this Company Secretary Trainee position should meet the following requirements:

• CS Professional Examination: Must have cleared the CS Professional Examination, as specified in the vacancy.
• Company Law Knowledge: Basic working knowledge of the Companies Act, 2013.
• Secretarial Standards: Familiarity with the applicable Secretarial Standards.
• Computer Skills: Working proficiency in Microsoft Word, Excel and PDF tools.
• MCA Portal: Familiarity with the MCA V3 portal and electronic filing procedures will be an advantage.
• Drafting Skills: Ability to prepare, review and proofread formal corporate documents.
• Documentation: Ability to organise multiple records and follow up on pending information.
• Learning Orientation: Willingness to learn practical, transaction-driven secretarial work.

Candidates should confirm any applicable ICSI training eligibility or registration requirements directly with ICSI if they intend to count this role toward their prescribed practical training.

Required Skills

Technical and Professional Skills

• Basic knowledge of the Companies Act, 2013.
• Understanding of company secretarial functions and corporate governance.
• Familiarity with ROC and MCA filings.
• Awareness of statutory registers and director disclosures.
• Basic knowledge of Board resolutions and meeting documentation.
• Proficiency in MS Word, Excel and PDF tools.
• Familiarity with regulatory filing portals.
• Ability to conduct basic legal and regulatory research.
• Strong drafting, proofreading and document review skills.
• Ability to maintain compliance trackers and manage deadlines.

Communication and Organisational Skills

• Good written and spoken English.
• Attention to detail and accuracy.
• Professional communication with internal and external stakeholders.
• Strong organisational and time-management abilities.
• Ability to manage several documents and pending tasks simultaneously.
• A process-oriented approach to compliance work.
• Willingness to take feedback and learn from senior professionals.
• Responsible handling of confidential business information.

Salary and Benefits

Monthly Salary: ₹15,000–₹25,000

The advertised salary range for this position is ₹15,000 to ₹25,000 per month. The final amount offered may depend on the candidate’s suitability and the employer’s compensation decision.

Benefits listed in the vacancy include:

• Health insurance
• Paid time off
• Leave encashment
• Provident Fund (PF)

Candidates should confirm the applicable benefits, salary structure and employment terms with the employer during the recruitment process.

Job Location – Mayur Vihar Phase I, Delhi

The position is based in Mayur Vihar Phase I, Delhi, and requires the selected candidate to work from the office.

The location may suit candidates living in East Delhi and nearby parts of Delhi NCR who can commute to Mayur Vihar. Applicants should consider their daily travel arrangements before accepting the position.

Work arrangement: In-person, full-time employment.

What the Trainee Will Gain

Practical Company Secretarial Experience

The trainee will have an opportunity to understand how corporate secretarial work is carried out in a professional business environment, from meeting documentation to regulatory filings and statutory records.

Exposure to Listed-Entity Compliance

The role specifically mentions exposure to pre-listing and post-listing compliance activities relating to a listed entity. This can help the candidate develop a broader understanding of corporate governance and regulatory disclosure processes.

Experience With Charge Filings

The trainee can gain exposure to charge-related documentation and filings, including CHG-1, along with supporting loan and security documentation.

Commercial and Real Estate Documentation

Exposure to lease deeds, CAM agreements and related documentation can help the candidate develop practical document-review skills beyond routine statutory compliance.

Tender and Consortium Documentation

The role offers exposure to tender and consortium bid documentation for public-sector and railway projects, providing insight into the corporate records and documentation required for project-related business activities.

Mentorship From Senior Professionals

The trainee will work closely with the Company Secretary and legal team, offering an opportunity to learn professional drafting, document review, compliance coordination and applied corporate law.

Corporate Actions and Governance

The role also provides exposure to corporate actions and related secretarial documentation, helping the trainee build a foundation for future corporate secretarial and compliance roles.

Why Consider This Company Secretary Trainee Job?

This position may be particularly valuable for candidates who want broader exposure to company secretarial work instead of focusing exclusively on routine filings.

Key advantages include:

• Exposure to Board, committee and general meeting documentation.
• Practical involvement in ROC and MCA compliance.
• Experience with statutory registers and director disclosures.
• Exposure to charge creation, modification and satisfaction documentation.
• Learning opportunities involving listed-entity compliance.
• Experience reviewing real estate and commercial agreements.
• Exposure to public-sector and railway tender documentation.
• Mentorship from the Company Secretary and legal team.
• A stated monthly salary range of ₹15,000–₹25,000.
• Benefits including health insurance, paid time off, leave encashment and PF.

Who Should Apply?

This opportunity is suitable for candidates who have cleared the CS Professional Examination and want to build practical experience in corporate secretarial work, company law and compliance.

It may be especially relevant to candidates interested in:

• Corporate governance and statutory compliance.
• ROC and MCA filing procedures.
• Board and committee meeting documentation.
• Listed-company compliance and corporate actions.
• Charge filings and corporate borrowing documentation.
• Real estate agreements and commercial documentation.
• Tender and consortium bid documentation.
• Regulatory research and secretarial audit support.

Candidates who enjoy drafting, proofreading, legal research and maintaining accurate records may be particularly well suited to the role.

Skills

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Job Summary

Chaitanya Projects Consultancy Limited (CPCL) is hiring a Company Secretary Trainee for its office in Mayur Vihar Phase I, Delhi. The position offers a monthly salary of ₹15,000–₹25,000 and benefits including health insurance, paid time off, leave encashment and Provident Fund.

The selected candidate will work with the Company Secretary and legal team on Board and committee meeting documentation, statutory registers, director disclosures, ROC and MCA filings, charge-related filings, secretarial audits and regulatory research. The role also offers exposure to listed-entity compliance, corporate actions, real estate agreements and tender-related documentation.

This is an opportunity for candidates who have cleared the CS Professional Examination and want to build practical knowledge across company law, corporate governance, commercial documentation and regulatory compliance.